Processing a End of Term Mark in Integrade
Pro
To see how to export, go to
Exporting file for
Administration.
To see how to Email, go to
Emailing your export file
To see how to setup Mail Server, go to
Setting up Mail Server
To see how to email progress reports, go to
Email Progress Reports
Step 1
Open your marks file as you usually would.
Step 2
Go to your End Term mark by hitting the drop down list on
the Spreadsheet selection field.
Step 3.
Highlight the MK column by clicking on it. It should go
yellow.
Step 4.
Right click and select Replace task
Step 5.
Select your class and then your spreadsheet (term) and hit next
Step 6.
Select your Spreadsheet grade and hit next
Step 7
Select RAW score and hit next
Step 8
Do not select Hot Link Grades (possibly version 9 only)
Step 9
Hit Ok and the term marks are transferred to the End Term.
Step 10
Enter your comments on your spreadsheet (see Teachers Manual
for comment codes). You are required by Administration to enter two comments.
Exporting file for Administration
Step 1
Now click on File and select Export
Step 2
Select the classes which have end term marks and hit Next. I have only one class.
Step 4
Enter the reporting period (eg 2
for Term 2) and hit next
Step 5
Hit the export button and select a folder to export to (eg My Documents)
Step 6
Go to My Documents and you should find a file with MK****.gc where the asterisks represent the
first four letters of your name. This file will be the file that needs to be
sent to Administration.
Please note that in Windows Explorer under View or Tools and
check for Folder Options, you can enable viewing of file extensions (eg .gc). This will help you
identify your export file.
Emailing your file to Administration
Step 1
Now you can email the file. The quickest way is to just
right click on this file in Windows Explorer and select Sendto.
Step 2.
A new email will open up with the attached file.
Step 3
Enter Lorraine’s
email address and add some comments and hit the send button and your done.
Setting up Email for sending out marks
Before attempting this, make sure you have version 9.01 of
Integrade. This will fix any problems that may occur with connections to the
mail server.
Next we need to enter some required information for
Communication to the mail server.
Here are some guidelines to follow when setting up your
email.
First note that our emails consist of a username and
password when connecting to the server.
Also note that you must have all student email info entered
in the Contact Tab of every student.
Lets setup the server for communication.
Open Integrade and open your gradebook file. These settings
are specific to your gradebook file and must be setup everytime a new file is
created.
Click on the third menu item "Setup" and then scroll
down and look for Communication.
Enter the information as shown accept for your name and
email address.
Next go to the Email Tab (middle tab) and enter
either 10.10.1.8 or mail.meisoc.com for Mail server.
Enter account name which should be your initial and
lastname combined.
The Server requires authentication can be filled out but
not required.
Once complete, you can click Close. Mail server setup is
now complete.
Next, lets setup a student for email and finish off by
doing an email of the marks.
Right click on any student and select Edit Student or
Double Click on a student in any class.
The following dialog should appear and click on
Contacts.
In Contacts, make sure to enter the Student Parent Name
as highlighted and the Email Address bottom.
Next make to tick off the "Send email reports to this
contact"
You may now hit close and the email address is entered.
Student Progress Reports to be Emailed
Let try sending some email now. Click on Reports and select
Email Student Progress.
The next dialog shows the number of students will be
emailed for the class.
Untick or tick off what information you would like to send
to the students contact email address.
Please note that any student that does not have a completed
email address will give you a warning that this student has no email entered.
Hit Next to continue.
Hit Send All or click on the X's marked in
boxes to remove those students from the email list and then hit Send All.
A progress bar should up indicating if a successful send
was completed or not.
This completes emailing student progress Reports.